Use Votive as your PBJ automation tool
Votive® tracks realtime nurse HRD numbers, flags errors, and files PBJ data so you can avoid fines and maintain top quality scores
How you can benefit from Votive’s PBJ tool
Automated Shift Tracking & Error Flagging
No More Spreadsheet Nightmares
Votive® automatically imports your daily payroll data, including agency invoices, and flags missing or incorrect information before you submit. This cuts out manual data entry and prevents last-minute panic when your quarterly report is due
Real-Time RN-Over-Resident Monitoring
Stay Ahead of Staffing Ratios
Don’t wait until the end of the quarter to find out your facility has been understaffed. Votive® updates your RN hours per resident per day (HRD) every night, giving you a daily snapshot. Make staffing adjustments in real-time to protect your five-star rating
Safeguard Your Revenue & Quality Scores
On-Time PBJ Filing, No Penalties
Late or inaccurate PBJ reports can trigger fines or reduce Medicare reimbursements. Votive® ensures timely submission with built-in reminders and a user-friendly filing process—keeping your revenue stable and your quality scores intact
Let Votive do the heavy lifting
Votive merges your payroll data, staff records, and government mandates into one simple platform. Here’s how:
Eliminate Manual Data Entry from Payroll & Agency Invoices
Imagine coming into work each day to find your payroll data and agency invoices already processed—no more typing numbers into spreadsheets or chasing down missing timesheets. Votive® connects directly to your payroll systems and uses AI to read invoice PDFs, so you can stop fighting with manual data entry and focus on real staffing priorities
Automatic Shift Import
Every evening, Votive® syncs with your payroll system to update yesterday’s shifts
Agency Invoices, Handled
Instead of keying invoice line-items into spreadsheets, simply upload the PDF—Votive®’s AI extracts shift data automatically
Audit-Ready Archive
Store all submissions, corrections, and notifications in one searchable location if CMS ever comes knocking
Stay Ahead of Staffing Gaps & Protect Your Star Rating
Staffing levels can make or break your five-star rating. Votive® helps you track RN hours per resident (HRD) on a daily basis instead of waiting until the quarter is nearly over. That way, you can immediately spot—and address—any shortfalls before they hurt your compliance status
Daily HRD Updates
Every night, Votive® calculates your RN-over-resident hours, delivering a clear snapshot by morning
Proactive Staffing Adjustments
Use real-time data to reassign shifts, bring in extra help, or cut overtime in specific areas
Detailed Breakdown
Drill down by facility, unit, or even shift type to see where you’re meeting targets (and where you’re not)
Submit Your Quarterly PBJ Report—Without the Panic
When it’s time to file your PBJ data with CMS, you shouldn’t be frantically merging spreadsheets or second-guessing your XML files. Votive® prepares everything in the background, alerting you to any potential errors long before the deadline. You review, click submit, and get back to running your facility
One-Click Submission
After reviewing flagged items, generate your PBJ XML and send it directly to CMS—no separate portal required
Built-In Reminders
Get notifications ahead of each filing period, so you’re never late on quarterly submissions
Audit-Ready Archive
Store all submissions, corrections, and notifications in one searchable location if CMS ever comes knocking
Trusted by Healthcare Leaders
Votive transforms compliance processes completely
“Our Medicare reimbursements were witheld, in error, due to non-reporting. Votive provided the proper documentation to prove we had been reporting. I was so grateful that we use such a reliable platform!”
“Streamlining our NHSN and PBJ reporting has drastically reduced the time my staff spend on compliance. It’s so nice working with one solution for all compliance requirements.”
Sleep well at night knowing
Votive has you covered
Stop wasting time on spreadsheets, risky SAMS logins, and outdated processes. Votive keeps you compliant and frees your staff to focus on actual care.
Frequently Asked Questions
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