Nurse Scheduling Built for Post-Acute Care

Stop wrestling with spreadsheets and guesswork. Votive Scheduler imports your payroll data, forecasts daily profit, and auto-builds a compliant schedule in minutes.

Live PPD & HRD

Spot issues early and take action to protect profitability and your Five-Star rating.

Instant Job Filters

Zero in on what matters most. Filter by job role to identify coverage gaps and prevent compliance issues before they happen.

Smart Search

Find any staff member in seconds. Start typing a name and instantly pull up the right record—no more digging through spreadsheets.

Effortless Scrolling

Future days load automatically as you scroll, keeping your workflow seamless and stress-free.

Solve Open Shifts Effortlessly

AI handles the hard parts

Let the scheduler take the headache out of shift swapping and vacancies. We put your staff in direct contact with each other with an AI manager. Offer open shifts to employees before reaching out to agency to reduce your overall agency spend.

Smart Schedule

Never start with a blank page. Let our AI leverage your historical data to generate the first draft of your schedule every week.

Reduces Noise

We track your changes so when you publish we only notify the staff it impacts.

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Smarter Scheduling

Discover how Votive Scheduler makes it easy to fill open shifts, reduce agency costs, and give your staff more control—with no apps to install or training required. Here are answers to the top questions we hear.

Smart Schedule

Never start with a blank page. Let our AI leverage your historical data to generate the first draft of your schedule every week.

Reduces Noise

We track your changes so when you publish we only notify the staff it impacts.

Let Votive do the heavy lifting

Votive merges your payroll data, staff records, and government mandates into one simple platform. Here’s how:

Data-Driven Decisions

See your PPD or HRD over any historical time period

Compare live PPD, HRD, and CMS HRD trends across any time range. Instantly spot gaps, monitor compliance, and act before it impacts your CMS rating. Smart, historical insights—no spreadsheets required.

Financial Insights

By turning pay data on, your team can have deeper insight into real expenses; enabling them to make better decisions.

Cross-sale NHSN product

Turnkey Compliance

Easily manage your staff vaccine records for state-based requirements or for NHSN reporting.

Everyone's On The Same Page

With Votive you can make your realtime schedule accessible to everyone on your team. Schedule changes get pushed immediately so there’s no need for printing your schedule endlessly.

Integrate with your existing systems

Connect your Votive Scheduler with HR, payroll, and workforce tools to reduce double entry and streamline your shift management.

Frequently Asked Questions

Find answers to common questions about us and our product

Nurse Scheduling Built for Post-Acute Care

Stop wrestling with spreadsheets and guesswork. Votive Scheduler imports your payroll data, forecasts daily profit, and auto-builds a compliant schedule in minutes.

Targeted Training for Specific Incitements

We reduce staff training time by focusing only on the areas identified in your incitement letter (survey citation).

Our course addresses each cited issue and explains the surveyor’s notes so staff know exactly what’s expected.

Engagement reports show course completion rates and participant progress in real time.

Easily Customize

We make it simple to customize the courses we create for you.

Edit, add, or remove slides - it’s all under your control.

Embed videos or add quizzes to test your staff’s subject knowledge.

Engagement Insights

We give you real-time visibility into staff progress. Instantly see who has completed training, track participation, and identify areas where follow-up is needed.

Simply Solving Compliance Nightmares

In 2024, over $395M was issued to providers as monetary penalties related to non-compliance.

CMS has increased their insight into the relationship between your census’ needs and your staffing levels.

Turnover can hurt your facility's ability to report. New staff need to be trained to prevent incitements.

Source: CMS Provider Data - Nursing Homes

Integrate with your existing systems

Connect your Votive Scheduler with HR, payroll, and workforce tools to reduce double entry and streamline your shift management.

Frequently Asked Questions

Find answers to common questions about us and our product

PAYROLL-BASED-JOURNAL

Nurse Scheduling Built for Post-Acute Care

Stop wrestling with spreadsheets and guesswork. Votive Scheduler imports your payroll data, forecasts daily profit, and auto-builds a compliant schedule in minutes.

Eliminate Data Wrangling

Pulling together PBJ data shouldn’t feel like herding cats. We take the scattered inputs you normally chase down - agency invoices, time files, and manual punch-outs - and convert them into clean, CMS-ready data without the duplicates or discrepancies.

Invoices

Stop retyping PDF invoices by hand. We parse agency invoices automatically, eliminate duplicate hours, and convert everything into PBJ-ready data.

QR Code

Missed punch-outs and manual entry errors are common when tracking agency staff. Our QR code captures hours in real time, closing gaps and preventing false or duplicate records.

Uploads

Structured staff files often hide formatting issues that throw off PBJ submissions. Upload them and we’ll normalize, validate, and import the data without introducing errors.

Turn Agency Invoices Into PBJ Data

Agency billing used to mean hours of copy-and-paste work. Now it happens in seconds. We crack open your agency’s PDF invoices, extract every line with OCR, and translate them into clean, shift-level PBJ data you can trust.

Automated Parsing

Upload an agency invoice PDF and watch us instantly extract shift-level detail - no manual entry required.

AI Translation

Our engine runs the raw data through OpenAI to normalize hours, standardize formats, and output PBJ-ready files.

Error Protection

Built-in checks flag duplicate or double-billed shifts automatically - so you stay protected from overcharges and compliance risks.

Track Agency Time with a Simple QR Code

Agency staff can scan a QR code when they walk into your facility - capturing accurate hours without relying on agency billing. It’s free, simple to set up, and gives you clean data you can use to validate invoices and stay compliant.

Accurate Time Capture

No more guessing when shifts start or end. Staff clock in and out directly, reducing errors and catching “open shifts” automatically.

Dispute Protection

Track your own records so you can contest billing discrepancies and prevent double-charging from agencies.

Compliance Made Easy

Use the QR code to log vaccine status and staffing data, reducing admin burden and supporting reporting for tools like NHSN

View NHSN

Flags That Actually Matter

Free QA tools throw out generic flags that don’t help you fix real problems. Our flagging system is built specifically for PBJ compliance and adapts as CMS rules change - so you can catch errors before they cost you.

Limit Turnover

Duplicate PBJ IDs can make it look like the same staff member was hired twice - and every duplicate counts against you as turnover. Our system maps IDs accurately, ensuring your staff list stays clean and your turnover numbers stay as low as possible.

Catch Duplicates

Identify and correct duplicate PBJ IDs before they inflate turnover.

Accurate Records

Ensure new hires are recorded properly without overwriting existing staff.

Lower Scores, Higher Ratings

Keep turnover rates in check so you can protect your Five-Star rating.

Generate & Send

Once your PBJ data is ready, we’ll generate your submission and deliver it directly to CMS. You can even sign up for an email alert when your validation file is published as your receipt.

Audit Preparation & Response

We flag potential audit triggers before you submit. And if your facility is audited, we’ll have a tailored response package ready so you can move quickly and stay compliant.

Integrate with your existing systems

Connect your Votive Scheduler with HR, payroll, and workforce tools to reduce double entry and streamline your shift management.

Frequently Asked Questions

Find answers to common questions about us and our product

Nurse Scheduling Built for Post-Acute Care

Why leading facilities choose Votive Scheduler

Live PPD & HRD

Instant Job Filters

Smart Search

Effortless Scrolling